Infor Expense Management

Infor Expense Management

Automate expense-related processes

Make it easy to capture expenses

Infor Expense Management is the most flexible and configurable travel and entertainment (T&E) expense management solution on the market. It’s easy to maintain, efficient to use, and supports mobile usage and social collaboration.

Whether your organization has one location, or it’s a complex, multinational operation, you can automate expense-related business processes, enforce policy compliance, cut administrative costs, and reduce the risk of accidental errors and intentional fraud.

Eliminate manual processes—and the headaches and mistakes that go along with them—while managing employee-initiated expenses while on the go.

Infor Expense Management at a glance

  • Streamline the reporting process
  • Act quickly on alerts
  • Maintain security
  • Remain in compliance

Products

Infor Expense Management is a suite of four integrated applications (Expense Reports, Travel Plans, Payment Requests, and Timesheets) that can be used either individually or in any combination. With seamless integration between Infor Expense Management and your other Infor applications, you get a consumer-grade experience—built for enterprise users.

After payroll, employee-initiated expenses are the second largest cost at many organizations. With Expense Reports, you can dramatically reduce the hassle, time, and cost of creating, approving, and processing expense reports by replacing paper-based tasks with this automated system. Your users get an interface reminiscent of today’s mobile banking apps, which makes it easy for them to scan and upload receipts and other expense-related documents via mobile device or desktop system.

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You can't plan every expense in advance. Payment Requests automates the slow and often cumbersome employee-initiated process of requesting vendor payments, so you can keep your vendors happy by paying them faster. Track non-PO purchases centrally, make more timely payments, and realize considerable cost savings by reducing the workload placed on your accounts payable personnel. And, you can accelerate the approval process with a workflow that allows managers to review requests, resolve purchasing violations, and approve requests quickly.

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Minimizing travel costs, enforcing often-ignored travel policies, and eliminating unnecessary travel, means continually implementing new processes—checks and balances that help influence travel policy compliance. Travel Plans gives you valuable insights into your corporate travel policies and costs. You can streamline your approval process with automated review and approval tools. Not only will you regain control of the cumbersome travel planning process—but you can also reduce nonessential travel and improve how you control travel spending.

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Accurately recording employee time is vital for timely customer billing and effective project management. Timesheets delivers powerful time-tracking capabilities, so you can avoid manual, time-consuming, and error-prone tasks. You can reduce the hassle, time, and cost of entering and processing employee time and attendance. Best of all, Timesheets uses innovative workflow business rules, so it works alongside your company’s business policies.

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Streamline travel and entertainment (T&E) expense management

With a centralized platform for employee communication and collaboration across the enterprise, our solution helps you interact with colleagues in ways you never imagined possible, so you can take control of your T&E and related needs.

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T&E budget controls

Import cost center or project-related budget figures into Infor Expense Management and monitor accruals against budgets, so that you can avoid getting surprised by unexpected spending.

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Online booking integration framework

Capture bookings from an online booking vendor and automatically create expense transactions.

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Digital receipt management

Scan and fax receipts to help substantiate expense reports and payment requests. You can also email receipts, store them, and send them as attachments—from a desktop or mobile device.

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Standard credit card feeds

Process standard feeds from American Express, MasterCard, Visa, and Diners Club to automatically populate expense reports with credit card transaction details.

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Electronic payment processing

Enable electronic payment for out-of-pocket expenses to a user’s preferred bank account or credit card. Pay after submission, after approval, after receipts are received, or after the audit is completed.

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Global functionality

Support global compatibility with modules available in English, Swedish, Italian, German, French, Slovak, Russian, Spanish, Brazilian Portuguese, Japanese, Thai, Korean, Polish, Dutch, Traditional Chinese, and Simplified Chinese. You can also support transactions in multiple currencies and manage international taxation issues.

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Mobility

Let managers and employees use the platform they prefer, whether that’s a laptop, desktop, or mobile device, so they can work anywhere, anytime.

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Back-office integration tools

Provide a standard means for importing information such as cost centers, employees, hierarchies, remittance information, vendors, and GL codes from Infor or non-Infor backend systems to Infor Expense Management. You also can export data, such as approved expenses or invoices for payment.

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Infor Reporting

Get out-of-the box management and auditor reports, as well as reports you can create and modify, so you can get insights into your travel spending and negotiate rates with vendors.

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Policy controls

Consistently enforce all travel and audit policies by alerting employees to policy violations as they enter data and allowing them to provide explanations or make corrections before submitting plans or expenses.

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Auditing services

For select transactions based on a client’s unique business expense audit rules, these services can ensure compliance with Sarbanes-Oxley mandates, segregation of duties, and timely, consistent audits. You can help your approvers and A/P personnel save time, improve accuracy, and reduce errors and fraud.

Infor technology solution map

Because Infor Expense Management is hosted on the state-of-the-art Amazon Web Services (AWS) cloud infrastructure, you get world-class network performance, rock-solid reliability, and complete security. With continuous backup, complete disaster recovery features, and numerous Internet backbones, you get unbeatable application performance and security.

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An open tech stack to run on any infrastructure

Infor Expense Management is built on a unique virtualized architecture, so you can run the same ERP on a variety of hardware platforms and operating systems, giving you maximum flexibility.

Open-source compatible

Infor XM supports an open-source infrastructure alternative including:

  • Red Hat / CentOS
  • SQL database
  • Tomcat Middleware
  • Apache HTTP Server
  • Linux

 

Experience the new Infor Expense Management

Integration

Infor ION quickly integrates systems, applications, and data across the enterprise, resulting in a completely unified platform for your entire business to run on.

Learn more about ION

Collaboration

Infor Ming.le® embeds a centralized collaboration platform within Infor Expense Management, empowering employees to work together across sites, easily share information, and much more.

Learn more about Infor Ming.le

Analytics

Infor’s game-changing BI apps deliver on the full promise of business intelligence with real-time insights from across the globe, unparalleled mobile capabilities, and much more.

Learn more about Infor Analytics

Mobile apps

Infor’s mobile applications empower your workforce with anytime, anywhere access to the expense management system, information, and processes in a secure environment.

Learn more about Infor Xi

Extensibility

Infor Expense Management easily extends to best-of-breed applications unified by a common platform and a stunning user interface. Maintain agility and simplify user adoption with software that is fast, intuitive, and enjoyable to use.

Integrations

Mobile applications

  • Continue to leverage mobile technology for iPhone, iPad, BlackBerry, and Android native apps

Additional functionality

  • Budget remaining vs. actual spend
  • Budget spend by vendor (air, rail, hotel, car)
  • Spend by corporate travel agency vs. outside
  • Suspicious, duplicate, out of policy expenses—Infor Risk & Compliance (formerly Approva)
  • Specialized analytics by industry
  • Add meetings, travel, and expense insights for total cost analysis
  • Infor Risk & Compliance (formerly Approva) integrations for 100% automated audit

Infor Expense Management: Modular by design

Choose the modules you need and use them individually or in any desired combination. You get a single, fully automated system for managing travel and entertainment expenses, employee-initiated purchases, and employee time capture. Deploy on-premise or in the cloud, and purchase modules in any combination, at any time.

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"Infor Expense Management helped us cut an amazingly large portion of our corporate spending on travel."

Elizabeth Eriksen Assistant VP, Accounting
Raymond James & Associates

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