Is planned preventive maintenance functionality underutilized in EAM software?

February 27, 2017
One of the most important reasons that organizations invest in an Enterprise Asset Management (EAM) application is to manage their planned preventive maintenance (PPM). But are most organizations really using this functionality to its fullest?

Mydoor Rohit of Intertec Systems, an Infor partner, has learned how to uncover this information. Intertec often starts by asking customers what their requirements are for configuring PPM. The standard response is “we do daily/ weekly/ monthly/ quarterly/ yearly PPMs. Configure it.”

Why not every 33 days or every 105 days? Logically, if the frequency of doing PPMs is spread out even by a couple of days, there should be some operational cost savings, right?

A leading EAM software provider should supply dashboards or analytical output that helps to decide optimized frequency, whether it’s by time period or by meter usage based on maintenance pattern against each asset.

When asked about manpower, material, and tools required to perform the job, Intertec often hears “we do not have data as of now; we will add that later.”

Later never comes and the PPM data are incomplete. Sometimes these details will be added while closing. But then how will these organizations forecast their resource requirements? How will they calculate where they can save money with optimization?

How to optimize PPM

Many organizations have invested in solutions that are not being used effectively to get maximum ROI. Continuing to use the traditional method of doing PPMs is one example—based on the manufacturer’s recommendation. The problem with this approach is that the manufacturer’s specs can’t take into account every region, industry, and functional usage or position of the asset. The maintenance strategy should change based on these factors.

After implementing 100+ EAM solutions across the globe, Intertec has identified these key factors for optimizing PPM:

  • Asset Identification—The PPM plan will differ from asset to asset, so each asset needs to be tagged and uniquely identified. This is a relatively easy task and companies are doing this using barcode or RFID.
  • Team—A team of dedicated people should be involved in setting the PPM strategy. This will help not only to plan but also to execute PPMs effectively.
  • Finance Data—The team should also include an expert in financials to plan PPM budgets and add value in terms of financial implications of each strategy. The maintenance manager will come to know their department’s savings with minor changes in PM strategies. These savings can be huge.
  • EAM Software—As maintenance teams are sometimes not big fans of technology, they need a tool that’s easy to use, includes a dashboard, and can provide effective outputs in terms of forecasts and reports.

Adopting these strategies will help optimize the preventive maintenance plans in any organization and get the most out of existing investments in PPM technology. And that’s smart money.
  • CloudSuite Distribution Enterprise
  • CloudSuite Facilities Management
  • Infor EAM
  • Worldwide
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